Cost-Effective "Jump to Digital" solves content management problem for America's heavily regulated schools, other institutions
OAKLAND, N.J., July 29, 2020 /PRNewswire/ -- As COVID-19 continues to push operations online, the innovative content management company FileBank Inc. is announcing a nationwide launch of its unique, cost-effective digitizing solution designed to end decades of unsustainable dependence on paper documentation in America's schools, as well in municipalities and non-profit organizations.
The unique Jump to Digital™ solution provides schools access to a sophisticated cloud-based electronic document management system (EDMS) that absolves them of the need to invest in their own system and license and aligns with the specific document types and regulatory environment of the education sector. Available with a scanner for an affordable monthly fee, it eliminates the huge capital outlay and setup costs of alternative solutions which formed a roadblock that left most schools non-digitized and lagging badly behind the private sector.
Gregory Copeland, Founder and President of FileBank, said the time has come to bring schools, municipalities and other institutions that are still paper-dependent into the digital age, meeting a major sustainability challenge throughout the United States.
"COVID-19 has pushed everyone online, whether they like it or not," he said. "Digitizing and centralizing critical files does not need to be a resource-intensive process, and we are proud to offer the kind of robust infrastructure and decades-long expertise that can guide organizations through this rapid shift to online operations and virtual content management."
The family and veteran-owned enterprise has already saved hundreds of thousands of dollars for many schools centered around its home state of New Jersey. The solution has been adopted by the Newark School District, East Orange, North Bergen, and Montclair State University, among others. FileBank is now reaching out to all schools in New York, Pennsylvania and Connecticut in the runup to a national expansion.
Jump to Digital™ equips organizations with a specially configured scanner that connects to FileBank's secure and encrypted network and stores documents in formats and file types typically required by state regulators for certification. When files are scanned, they are rendered searchable by Optical Character Recognition (OCR) and automatically indexed by keyword into an inventory that users can access through a cloud-based platform. For several current customers, this platform has replaced back-end accounting and accounts receivable systems, and it has been successfully used by auditors to find and review specific documents quickly.
The system has the potential to save many thousands of dollars in operating costs every year, increase staff productivity and greatly reduce error rate as measured by missing fields, illegible handwriting and the like.
"FileBank has saved us thousands of hours in employee time," said Homere Breton, Executive Legal Assistant of Newark Board of Education. "By helping us organize and review records online, rather than having to physically store and retrieve documents, our integration of FileBank has allowed us to expand our offices, hire for strategic new positions, and make our processes far more efficient."
Jump to Digital™ can digitize and archive anything from emails to invoices, purchase orders, employee or student records, legal documents, oversized documents such as blueprints or facility layouts, photos or other files that in many cases organizations are legally required to retain. As part of its process, FileBank marks relevant documents' state-required retention schedules, such as school employee and student records which need to be retained for 50 and 99 years, respectively, to help organizations manage the legal and safe destruction of files.
The solution is currently available for $39.99/month per pre-configured user for organizations that provide their own scanner or $299/month if FileBank provides one. The initial scanner cost includes one free user, with additional users added for $39.99/month.
FileBank also offers a complementary service called Instant Access™ that complements Jump to Digital for clients that already have a daunting backlog of documents that would be expensive and time-consuming to scan. Instant Access™ efficiently indexes them and makes it possible to scan them in the future, on a per-need basis. If needed, FileBank has the capacity to store the files as physical backups in its 600,000 cubic foot secure archive center -- nicknamed "The Vault" -- that's hurricane proof and equipped with fire suppression and air rotation systems.
The services combine to form an optimal solution between the extreme policies of archiving everything physically or scanning everything, including documents that are unlikely to actually be needed. It also offers secure physical storage of the backlog of documents.
FileBank Inc. is a family and veteran-owned small business providing enterprise content management services for the education, government, healthcare, insurance and non-profit sectors. Our bespoke approach attracts well-known organizations like Doctors without Borders, the New York City Ballet, and the Muppets, as well as over 300 schools and municipalities, such as the Newark School District. Through a robust technology platform, 18 separate services from *scanning to archiving to secure shredding, and a 600,000 cubic foot secure archive center *known as "the Vault," FileBank has the capacity and domain expertise to help you "Save What Matters™."
Unlike large corporate competitors, FileBank offers customized support and a hands-on team that has provided content enterprise management services to over 600 clients in one of the most competitive markets in the U.S.
Enterprise content management (ECM) solutions manage, organize, and distribute information across organizations in a safe and secure manner. Data like sensitive employee records, documents, surveys, health records, product information, invoices, and just about any other information that needs to be stored online is managed altogether by an ECM system.
Companies that deploy an ECM system are able to track, store, edit, and collaborate on sensitive information and documents, etc., while ensuring that there is maximum security. People at all levels of an organization can get access to the available information and share data with the help of an ECM system.
Government Organizations, Companies, and Educational institutions are all using the facility of enterprise content management (ECM) system, and are impressed by the rate of success (ROI) it is bringing for their organization. ECM system offers an extensive range of systems, tools, and strategies that are intended to improve organizational and operational processes and increase ROI. Enterprise content management (ECM) system is basically used to manage, capture, share, and preserve information over a whole network.
Many organizations are now seeking to create order among unstructured information and content chaos by deploying an ECM system, and other document management solutions of the like. There is an excessive need of having an ECM system in your organization to increase your ROI; in a data driven world, it becomes important for an organization to have some control over the dramatic increase in the amount of unstructured information it has to deal with on a regular basis.
With an ECM system, you can experience an increase in your ROI in the following ways:
The Bottom Line
Tools offered by an ECM system help organizations to grow. Without an ECM system in your organization, you will hurt your ROI instead of increasing it.
It is clear that ECM tools help all organizations grow in size no matter what their size is at present. Industries should strive to organize their structured and unstructured information in a manner that will enable them to better harness and manage an ever-increasing amount of data. This will give them an evident increase in their ROI and bring more success for them to sustain and grow.
Want to know how we can help your organization grow? Contact us at firstname.lastname@example.org
By having the right information at your fingertips, allows organizations of all kinds to make better decisions, significantly improve ROI and keep processes flowing.
FileBank Inc's Total ECM empowers your entire operations with the ease of cloud access to valuable content and the results for organizations using FileBank Inc's ECM are impressive
At FileBank we know that today's environment requires us to have instant access to valuable information, such as Legal Contracts, Keep Track of Stored Inventory, Invoices, Human Resource Records, Emails, Compliance and Retention Schedules, etc.
Let us know how we can help. Contact us at email@example.com and/or visit our website www.filebankinc.com
In the last 6 months we've been working on improving our already stellar service for our clients.
Here are some of the things we've done so far:
Cyber attacks are not the only thing that hurts your company's sensitive data, information, documents, and records.
More often than not, your business’s sensitive information and confidential data is put at jeopardy because of recklessness in storing it properly. You might unintentionally be putting your business information in danger by storing it on unsecured cloud systems and on your cellphones. One way to avoid this risk is to implement rights-based security through an enterprise content management (ECM) system.
Digital document management or enterprise content management suggests that we embed security into the document.
When you implement rights-based security through FileBank Inc's ECM, you basically employ a set of restrictions to make sure that only authorized personnel have the authority to access the sensitive information and carry out activities such as viewing or editing a document while maintaining transparency.
Employees need authorization to use particular resources to carry out certain tasks. Hence your ECM system should have an intelligently-structured rights system for accessing documents across user, group and role levels.
Flexible filter functions would work great if you want to protect sensitive information using your enterprise content management (ECM) system to define access down to each individual document.
For more control, you can adjust certain actions for example reading, editing, marking up, exporting, etc. To protect sensitive data, look for FileBank Inc's enterprise content management (ECM) system that lets you make use of a high-security mode where documents will be extra encrypted, so that they cannot even be accessed by a system administrator.
Protecting sensitive data and information involves knowing where the data is stored and being able to access it when needed. In a lot of cases, data is still being stored and filed on paper. But this comes with its own set of inherent risks. When documents are misfiled and lost, your organization will have to bear the cost. In the same vein, when a data breach leads to theft of data that is stored on un secure systems, you will be the one facing the consequences, legal or otherwise.
This inside data mishandling is what your business should really be concerned about and a great way to manage it is to implement a reliable and secure enterprise content management (ECM) system.
For more information about ECM solutions, contact us at firstname.lastname@example.org
Enterprise Content Management (ECM) can be an effective tool for financial institutions’ overall progress and success. ECM's help banks and other financial institutions in addressing common problems associated with business processes, including manual processing, disorganization of data and documents, and the burden associated with larger amounts of paper.
Importance of ECM in Banks
When an ECM solution is implemented in corporations it enhances customer service, compliance, productivity, while increasing ROI. If all the crucial data and documents are intelligently linked with relevant processes and people, ECM solution can help in easily connecting with employees by giving them the information they require.
When bank use a FileBankINC ECM they make an investment in their operations and overall strategies that can help in maximizing and benefiting greatly from that investment. This is especially true when it is integrated with business processes and other applications.
Following are some tips for banks to utilize ECM to its fullest advantage:
For more information about FileBankINC's Enterprise Content Management solutions, and how to go paperless, contact us at email@example.com.
The need for technology is growing everywhere. We are observing a growing need for more efficient healthcare and hospitals throughout the world. To offer high-quality healthcare services to a wide variety of patients, hospitals need to invest in the latest technology, and this is where Enterprise Content Management (ECM) comes in.
Safety of Patient's Records
If you want to keep your patient's records safe and secure, then an ECM is a must. You will certainly benefit in a myriad of ways from using an ECM in the healthcare industry.
Too much dependence on paperwork and manual procedures of safekeeping medical records will expose confidential information to a variety of risks. Protect patients' records and confidential information from misuse and abuse; having an ECM will prevent cases of fraud and theft of confidential patients' information.
It would be wise for businesses in the healthcare industry to be up to date with the latest technology, such as an ECM, that can help them protect their medical records.
The healthcare industry must constantly upscale methods by adopting changes to better its operations and business processes. More and more hospitals rely on electronic health records and digital results. Checking one patient often involves using several documents at once.
Dealing with the patients' medical history, medical records, treatment history, treatment duration, changes in treatment procedures, and other particulars can be a taxing encounter.
Having ECM in the healthcare industry streamlines everything. Whether you want to manage documents, save them, or fetch them from old records, ECM is the best solution that can allow you to keep all documents under control.
Having ECM at a hospital facilitates safe and secure migration of paper-based medical records to digital form. It assists in sorting and filing each and every document related to a particular patient.
Hospitals using ECM as a solution enjoy better document searching capabilities, dependability, and easy retrieval of medical records.
An secure ECM allows only certain employees to access a patient’s medical records and history. The hospital can restrict access to confidential data and information and only allow specific members to access confidential documents.
Moreover, patient billing is a complex task on its own. An ECM solution makes procedures and processes easy, and allows coding and billing to become more efficient. An ECM solution organizes and keeps track of a patient's treatment progress. A hospital can make sure its records are kept and maintained securely and accurately with the help of ECM.
When you have ECM in the healthcare industry, hospitals can easily distribute medical records for authentication and verify them. Medical records can be received in accordance with the special requirements and regulations. With the help of a FileBankINC ECM, any patient's data can be uploaded to the ECM directly, eradicating human errors.
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An effective enterprise content management (ECM) system is crucial for any organization to function well. All organizations deal with sensitive information, documents and records that are of great value to them and their customers. So setting up a robust ECM system is the need of today's business world. In order to succeed, an enterprise must invest in the deployment, and most importantly, in the management of a state-of-the-art ECM system. As organizations aim to improve resource productivity, advance information security, and reduce costs, on a daily basis, it has become very difficult for traditional, in-house (locally hosted) solutions to provide the assistance necessary to reach the desired goals.
Enterprise content management (ECM) systems have become a requisite for many organizations because they are secure, provide efficiency to operations, and save resources.
Daily, on average many organizational documents are circulating; an AIIM survey suggests that at least 15% of documents are either misfiled or misplaced. This means that multiple documents are created, and are most likely being stored in un-secure locations.
An Enterprise content management (ECM) system keeps organizations on the same page, because information stays in one secure place, which provides a more structured approach for content management.
It also improves employee productivity, helps with regulatory compliance, and speeds up business processes, providing a systematic organizational workflow.
An ECM dramatically improves productivity and improves processes. A recent survey by AIIM was conducted and it was discovered that organizations that use an ECM system resulted in an 18% increase in productivity of the organization.