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At FileBank we know that boards of education, districts, and individual schools have specific needs when it comes to document management. Our FileEd Solution helps you to address both tightening budgets and increasing accountability requirements. Comprised of both virtual and physical records management services, FileEd boosts productivity and ensures the integrity of student records, while facilitating compliance with government regulations and your organization’s own internal policies.
FileBank is an Educational Data Services vendor that has implemented its FileEd Solution with great success at nearly 30 BOEs and districts. With this in mind, you and your colleagues can rest assured knowing that FileBank experts will handle your critical records with security and care, so that you can focus on your core responsibility – your students.
- Reduces costs and risks associated with storage of physical documents
- Enhances communications between departments
- Improves access to and security of documents
- Decreases labor requirements by automating processes
- Bolsters support for compliance and accreditation initiatives, including reducing time and complexity of audits
- Improves service for students and employees
- Integrates with existing applications, including student information, accounting/finance, and human resources systems
Managing critical document lifecycles for school boards, districts and administrators, FileBank’s new Software as a Service is a collaborative tool designed to streamline operations, manage budgets and securely maintain confidential data for Student Records, Payroll, Facilities, Special Education and Human Resources Departments. Customized to suit the needs of your district, board of directors or non-profit educational organization, our comprehensive SaaS applications blend service, security and support in one easy-to-access location. Features include:
- Access to digital and paper documents via FileBank’s secure web server
- Links to mainline business applications via FileBank’s secure web server
- Routing of digital documents to mimic traditional paper flow
- Scanning of daily documents to FileBank’s server (from your location or ours)
- No costly software or hardware; no-cost maintenance service and upgrades
- Simple, intuitive design that requires minimal necessary training
- Complete document lifecycle management—from archiving to shredding
FileBank’s SaaS is a scalable, flexible way to help your educational institution Jump From Paper® to Digital, while securely preserving and managing financial paperwork, asset management documents and confidential student records. And when the time comes to securely destroy obsolete files, FileBank handles that process, as well.
- High-security storage and document access via FileBank’s World-Class Data & Archive Center
- Comprehensive software upgrades and updated product maintenance/support
- Easily deployed, highly adoptable solutions with minimal learning curve
- Reduced capital outlay and lower TCO
- Minimal IT support (freeing IT personnel to work on mission-critical projects)
- Endless integration and customization capabilities
- Guarantees that obsolete records are securely shredded and recycled
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