Enterprise content management (ECM) systems have become a requisite for many organizations because they are secure, provide efficiency to operations, and save resources.
Daily, on average many organizational documents are circulating; an AIIM survey suggests that at least 15% of documents are either misfiled or misplaced. This means that multiple documents are created, and are most likely being stored in un-secure locations.
An Enterprise content management (ECM) system keeps organizations on the same page, because information stays in one secure place, which provides a more structured approach for content management.
It also improves employee productivity, helps with regulatory compliance, and speeds up business processes, providing a systematic organizational workflow.
An ECM dramatically improves productivity and improves processes. A recent survey by AIIM was conducted and it was discovered that organizations that use an ECM system resulted in an 18% increase in productivity of the organization.
Some companies are still storing their documents in their office or in unsecured warehouses that are not temperature controlled. Many paper documents are destroyed by misfiling, moisture, and mildew. However, storage is secure and affordable when you use FileBankINC's Enterprise Content Management ECM system.
FileBankINC offers the highest level of document storage. We will index, store and manage your physical documents and records in a secure offsite facility then the information is scanned and stored in an online management software so data is never misplaced, stolen or lost. We ease the burden of compliance and retention schedules; also vital information like contracts, invoices, and employee information, is always accessible when you need it the most.
We offer the best off-site storage solutions in the country. The benefits are enormous to an organization, which include improved efficiency and reduced costs.
For a limited time, we are offering Free Pickup Delivery for up to 10 boxes.
Contact us at email@example.com
Jump To Digital is our premier ECM service:
Scanning important documents and records is an important part of your business strategy, There are many advantages but here are some winning ways, in which scanning will immediately improve and maximize productivity.
1. Provides more office space. Office space is costly, and buying or renting space just to store documents quickly eats into revenue. But if you use Jump To Digital's Document Scanner and digitize your paper documents you'll have more space and less overhead.
2. Improves Access to Relevant Information. Jump To Digital Document Scanner converts your papers to the cloud, merges and organizes them seamlessly to your Content Management system. With an easy keyword search, you'll access your secure documents and records from wherever you in the world.
3. Stores Your Data in One Central Place. Once your data is scanned and stored, it will allow access to relevant users so they can share files and collaborate on projects with each other. This process improves workflow.
4. Peace of Mind with Regulatory Compliance. Often papers are misplaced or worst lost. There are very strict laws in regulatory compliance and this makes it tricky and expensive if important documents are lost. A scanner like Jump To Digital helps you to stay compliant. Digitizing and migrating information directly into a secure content management system like the one at FileBankINC will ensure that you keep up with compliance and retention schedules.
BEST OF ALL: Jump To Digital is only $99 a month vs others scanners on the market that cost much more.
We protect your past, present, and future information with Jump To Digital.
Please join me for a live webinar next Tuesday, March 27th from 11:30-12:30 pm. I'll lead a discussion on Records Management in Educational Institutions, and explain the many advantages of using an Enterprise Content Management (ECM) system and how they relate to all document and record needs.
Technology as we all know is moving at a mind boggling speed and educational organizations are now facing a dilemma of having a tremendous amount of sensitive data that must be legally protected. Educational institutions from K-12 to Higher Ed across the nation are adopting the use of ECMs. They are the best way to keep information safely stored and continually backed up. The right ECM system will improve processes like compliance scheduling, record retention for state guidelines, and certified document destruction procedures.
No question, an ECM is the safest way to store information, and will protect all PAST, PRESENT, and FUTURE data.
My company, FileBankINC has been in business for almost 30 years, our clients include K-12 and Higher Ed, as well as government agencies and banks. Content management is a subject that is near and dear to my heart, and we have the honor of helping many industries throughout the country.
BTW, if you happen to be in Oakland, New Jersey let us know, we would love to give you a tour of our archival vault; we have one of the largest storage facilities in the region.
I hope that you will join me for this webinar hosted by Find out more information about this event please RSVP here: https://www.nysasbo.org/p…/continuing-ed-for-clerks-575.html
Sincerely, Greg Copeland, CEO
Did you know that 7% of all files are misplaced and 3% of your valuable documents and records are lost forever?
There are six main causes of why documents, records and media files are lost and/or destroyed:
1. Surge and Power Loss
2. Hardware Crashes
3. Human Error, such as Accidentally Deleting Documents and Records Forever
4. Corrupted Files that fail to open
5. Natural Disasters such as, fires, hurricanes, etc
6. Theft from Cyber Attacks
Imagine losing sensitive information such as proprietary information, HR records, client credit card information, compliance information, student records, or legal files. This would have a tragic impact on any type of organization, and the disruption could destroy growth and future plans.
So how do keep 100% of your data? An Enterprise Content Management (ECM) system is a solution to the problem. ECM is the absolute best way to keep information safely stored, continually backed up and organized; in addition it provides outstanding tools for collaboration to increase productivity among teams.
An ECM will increase ROI, improve processes like compliance scheduling and provide the highest level of data security.
For more information about content management feel free to contact us at firstname.lastname@example.org
We love social media and we post about data management daily. Please join us for the conversations at Linkedin, Facebook, and Twitter and let us know your thoughts.
We would love to engage with you on social media!
I'm sure you would agree that clarity in the way we communicate is becoming increasingly important. The world in which we live in now demands easy online access to information and ongoing communication with people.
However, there is too much-unsecured data that is vulnerable and this is where an Enterprise Content Management (ECM) saves time, money, and worry. Our IT department has a deep knowledge of machine learning, SaaS, SAP and understands how to provide protection against actual customer-concerns. We have been in business for almost 30 years, our clients include government agencies and banks, so safety is first protocol.
You may already be using one, but if you're not, here's an easy way to think about an ECM. It stores data, but it also archives them for upcoming retention and compliance. Since there are many regulations ranging from A to Z regarding how certain documents, records, and media need to be stored. ECM's intuitively share any relevant information in order to make decisions, across an entire enterprise, such as in operations, finance and HR.
Most teams are no longer tethered to a common location, they can be located in the different parts of the world, making communication even that much more important. With any organization, the devil is always in the details, and this saying is apparent in the world of content management. Most projects have an overall objective and there are certain action steps that need to be carried out to see it through completion.
How an internal message is communicated with a team is one of the biggest factors in a company's success. With an ECM in place no one has to go through the timely task of looking through multiple email threads and various documents scattered across a host of software applications. When information is in a single repository there is less room for oversight, and this leads to creating stronger teams.
Many studies have shown by an organization having an ECM solution communication improved among team members and more projects were completed on time and accurately. Everyone wins.
Any company culture would benefit from managing their important data from a central place with on-demand access.
If you happen to be in New Jersey or are visiting please let us know, we would love to give you a tour of our archival vault. FileBankINC has one of the largest storage vaults in the region.