Enterprise Content Management (ECM) solutions is a wonderful way to manage your documents, but realize an ECM is just not one size fits all. There are so many different features of ECM tools that can be applied to different types of stored data.
It's still important to store many physical documents and records in a fault like warehouse for safekeeping and compliance issues, but first the data should be scanned for virtual access. Teams dynamics have become more complex as more and more remote locations are the norm, but having a rich set of functions throughout an ECM can save an organization valuable time and money. Here are 4 effective ways that data can be managed with an ECM system.
If you have any questions about how FileBankINC's ECM solutions can help your business reach it's potential, don't hesitate to reach out at info@filebankinc.com. Also feel free to comment below.
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Enterprise Content Management ECM solutions and software is very powerful and it helps companies small and large and in various industries to capture, analyze, index, store, deliver and preserve their important data. Therefore, it’s really no surprise that many companies are turning to companies like FileBankINC's Enterprise Content Management solutions to overcome a plethora of data challenges that are popping up in organizations today.
With more and more information and remote workforces, today’s businesses need a common place from which they can share files easily and safely. Virtual and onsite teams can no longer rely on storing information mindlessly in the cloud, and simply emailing attachments, or saving documents and records in random files on computer hard drives. Instead, they need a reliable, convenient and shared location that they can access from anywhere. With so much internal and confidential information to process, businesses need to constantly grant access to others to make changes and track content. Teams can no longer rely on past systems and simple document project management platforms to track all the different versions. With operational and compliance issues that change daily, teams need to be kept up to speed with more intuitive document ECM solutions that follow these changes and allow appropriate users to know when a document has been altered. With so many team members working on a variety of projects, teams today need a Enterprise Document Management System that allows them to communicate with one another in real time. While communicating over email still serves organizations, however, if companies want to be competitive they need to be up to date and adopt strategies and tools that allow both group communication and one-on-one conversations to function across an entire project, so they can keep track of all the data. There are many organizations that are subject to compliance regulations that must demonstrate adherence to information management requirements. Files are required by law to be stored for a certain amount of time before they are deleted or destroyed. These are just a few reasons why enterprise content management (ECM) solutions has become an integral part in a company's strategy for success. FileBank's virtual cabinet solution, V-Cabinet™ transforms your time consuming manual filing system into an intuitive digital environment using its FileCaptureT service. This document imaging service scans your paper records and converts them into digital images - allowing you to locate and share documents across your organization.
V-Cabinet™ integrates document management and retrieval solutions, and consolidates and manages multiple content types in a single repository. This makes it possible to share and locate files quickly right from your desktop, and enables users to communicate with other users more effectively via the V-Cabinet Web portal. Your organization's V-Cabinet is user ID/password protected, so only authorized individuals may view or upload any information, and individual level of access is assigned based on user type.
FileLinks™ integrates seamlessly with VCabinet. Your LOB applications are critical to getting work done across your organization. However, many times they don't "talk" with each other easily or include critical related documents. FileLinks™ connects your line of business applications to V-Cabinet™, allowing employees to make use of shared data, documents and processes without leaving their familiar business application. And it does it without custom coding. Users looking at invoice information in an ERP or accounting program might need to verify information or resolve a discrepancy. With FileLinks™, users don’t have to search through paper files or learn another software application to find it. They just double-click and the related invoice opens. They complete their task quickly and move on to the next one. Have you thought about making the Jump to Digital? If not you should. FileBank's virtual cabinet solution, V-Cabinet™ transforms your time consuming manual filing system into an intuitive digital environment using its FileCaptureT service. This document imaging service scans your paper records and converts them into digital images - allowing you to locate and share documents across your organization.
V-Cabinet™ integrates document management and retrieval solutions, and consolidates and manages multiple content types in a single repository. This makes it possible to share and locate files quickly right from your desktop, and enables users to communicate with other users more effectively via the V-Cabinet Web portal. Your organization's V-Cabinet is user ID/password protected, so only authorized individuals may view or upload any information, and individual level of access is assigned based on user type. FileLinks™ integrates seamlessly with VCabinet. Your LOB applications are critical to getting work done across your organization. However, many times they don't "talk" with each other easily or include critical related documents. FileLinks™ connects your line of business applications to V-Cabinet™, allowing employees to make use of shared data, documents and processes without leaving their familiar business application. And it does it without custom coding. Users looking at invoice information in an ERP or accounting program might need to verify information or resolve a discrepancy. With FileLinks™, users don’t have to search through paper files or learn another software application to find it. They just double-click and the related invoice opens. They complete their task quickly and move on to the next one. |
AuthorKelly Hadous Archives
July 2020
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