Enterprise Content Management (ECM) solutions is a wonderful way to manage your documents, but realize an ECM is just not one size fits all. There are so many different features of ECM tools that can be applied to different types of stored data.
It's still important to store many physical documents and records in a fault like warehouse for safekeeping and compliance issues, but first the data should be scanned for virtual access. Teams dynamics have become more complex as more and more remote locations are the norm, but having a rich set of functions throughout an ECM can save an organization valuable time and money. Here are 4 effective ways that data can be managed with an ECM system. ​

• 1. Traditional Document management.  Many times we need to store inactive and active paper documents, however the challenge is that office spaces today do not provide for adequate storage. Compliance with local, national and international regulations, along with long term preservation of documents is crucial. An ECM that provides secure document storage and management services is the answer. An ECM keeps track of documents in and out of storage, controlling the document versions, and provides easy and quick content search for retrieval when you need information right away. A company with many offices needs a common place to access, share and edit files.


• 2. Cross Pollination: Helps to bring ideas closer together for the interchange of knowledge for innovative breakthroughs. These features help workers share content internally and externally with appropriate access and concurrency control. This set of capabilities may also encompass more modern features, such as enterprise social networking. For example at FileBankINC our ECM solutions include features to allow for real-time messaging and various content feeds that allow teams to view updates in real time. A good ECM provides software that manages all cloud activities, and this represents a new direction for ECM.


• 3. Records management: Is often to referred recording and storing information for certain business activities, with adherence to a strict retention plan, such as following the guidelines of ISO regulations. With so much information being collected and managed, organizations need to record important business events to archive and retain their content for future access. An enterprise content management stores recorded information and helps keep businesses up to date legally.


• 4. File Sharing: A ECM enables efficient operational processes and workflow involves sharing documents through different locations in a structured sequence to access an organization internal process. Organizations now more than ever have more a global footprint and ECM software allows to coordinate internal processes immediately, such as RFP's, purchase orders and invoices. Also, HR departments make decisions collectively by scanning and sharing resumes, as well as safe keep confidential information about potential hires.

ECM is essential now for business success locally and internationally, and it improves the overall internal process among teams. 
If you have any questions about how FileBankINC's ECM solutions can help your business reach it's potential, don't hesitate to reach out at info@filebankinc.com. Also feel free to comment below. 

Enterprise Content Management ECM solutions and software is very powerful and it helps companies small and large and in various industries to capture, analyze, index, store, deliver and preserve their important data. Therefore, it’s really no surprise that many companies are turning to companies like FileBankINC's Enterprise Content Management solutions to overcome a plethora of data challenges that are popping up in organizations today.


With more and more information and remote workforces, today’s businesses need a common place from which they can share files easily and safely. Virtual and onsite teams can no longer rely on storing information mindlessly in the cloud, and simply emailing attachments, or saving documents and records in random files on computer hard drives. Instead, they need a reliable, convenient and shared location that they can access from anywhere.


With so much internal and confidential information to process, businesses need to constantly grant access to others to make changes and track content. Teams can no longer rely on past systems and simple document project management platforms to track all the different versions. With operational and compliance issues that change daily, teams need to be kept up to speed with more intuitive document ECM solutions that follow these changes and allow appropriate users to know when a document has been altered.


With so many team members working on a variety of projects, teams today need a Enterprise Document Management System that allows them to communicate with one another in real time. While communicating over email still serves organizations, however, if companies want to be competitive they need to be up to date and adopt strategies and tools that allow both group communication and one-on-one conversations to function across an entire project, so they can keep track of all the data.
There are many organizations that are subject to compliance regulations that must demonstrate adherence to information management requirements. Files are required by law to be stored for a certain amount of time before they are deleted or destroyed.
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These are just a few reasons why enterprise content management (ECM) solutions has become an integral part in a company's strategy for success.