It's still important to store many physical documents and records in a fault like warehouse for safekeeping and compliance issues, but first the data should be scanned for virtual access. Teams dynamics have become more complex as more and more remote locations are the norm, but having a rich set of functions throughout an ECM can save an organization valuable time and money. Here are 4 effective ways that data can be managed with an ECM system.
- 1. Traditional Document management. Many times we need to store inactive and active paper documents, however the challenge is that office spaces today do not provide for adequate storage. Compliance with local, national and international regulations, along with long term preservation of documents is crucial. An ECM that provides secure document storage and management services is the answer. An ECM keeps track of documents in and out of storage, controlling the document versions, and provides easy and quick content search for retrieval when you need information right away. A company with many offices needs a common place to access, share and edit files.
- 2. Cross Pollination: Helps to bring ideas closer together for the interchange of knowledge for innovative breakthroughs. These features help workers share content internally and externally with appropriate access and concurrency control. This set of capabilities may also encompass more modern features, such as enterprise social networking. For example at FileBankINC our ECM solutions include features to allow for real-time messaging and various content feeds that allow teams to view updates in real time. A good ECM provides software that manages all cloud activities, and this represents a new direction for ECM.
- 3. Records management: Is often to referred recording and storing information for certain business activities, with adherence to a strict retention plan, such as following the guidelines of ISO regulations. With so much information being collected and managed, organizations need to record important business events to archive and retain their content for future access. An enterprise content management stores recorded information and helps keep businesses up to date legally.
- 4. File Sharing: A ECM enables efficient operational processes and workflow involves sharing documents through different locations in a structured sequence to access an organization internal process. Organizations now more than ever have more a global footprint and ECM software allows to coordinate internal processes immediately, such as RFP's, purchase orders and invoices. Also, HR departments make decisions collectively by scanning and sharing resumes, as well as safe keep confidential information about potential hires.
If you have any questions about how FileBankINC's ECM solutions can help your business reach it's potential, don't hesitate to reach out at firstname.lastname@example.org. Also feel free to comment below.