More often than not, your business’s sensitive information and confidential data is put at jeopardy because of recklessness in storing it properly. You might unintentionally be putting your business information in danger by storing it on unsecured cloud systems and on your cellphones. One way to avoid this risk is to implement rights-based security through an enterprise content management (ECM) system.
Digital document management or enterprise content management suggests that we embed security into the document.
When you implement rights-based security through FileBank Inc's ECM, you basically employ a set of restrictions to make sure that only authorized personnel have the authority to access the sensitive information and carry out activities such as viewing or editing a document while maintaining transparency.
Employees need authorization to use particular resources to carry out certain tasks. Hence your ECM system should have an intelligently-structured rights system for accessing documents across user, group and role levels.
Flexible filter functions would work great if you want to protect sensitive information using your enterprise content management (ECM) system to define access down to each individual document.
For more control, you can adjust certain actions for example reading, editing, marking up, exporting, etc. To protect sensitive data, look for FileBank Inc's enterprise content management (ECM) system that lets you make use of a high-security mode where documents will be extra encrypted, so that they cannot even be accessed by a system administrator.
Protecting sensitive data and information involves knowing where the data is stored and being able to access it when needed. In a lot of cases, data is still being stored and filed on paper. But this comes with its own set of inherent risks. When documents are misfiled and lost, your organization will have to bear the cost. In the same vein, when a data breach leads to theft of data that is stored on un secure systems, you will be the one facing the consequences, legal or otherwise.
This inside data mishandling is what your business should really be concerned about and a great way to manage it is to implement a reliable and secure enterprise content management (ECM) system.
For more information about ECM solutions, contact us at firstname.lastname@example.org