Is your company prepared if a disaster were to strike? A disaster could mean many things, systems crash, theft, or a fire. What would you do if you lost critical information. Disasters can happen instantly and without warning. Many companies cannot handle a disaster because their data is not stored properly.
Disaster preparedness should be on the top of everyone's mind. You should have a reliable electronic system in place that can store, backup and manage your records and information. No one can guarantee that a security breach, human error, hardware failure, natural disasters, or other unforeseen factors won’t affect your companies’ critical systems. However, having an Enterprise Content Management ECM Solution protects all of your confidential and legal documents. An ECM greatly increases the odds that your platform and the software running on it won’t be compromised.
There are certain legal and government regulations that require businesses to retain a certain amount of information to meet government standards. For example a company has an obligation to archive records for the IRS. This means that your ledgers, receipts for expenses, and many other financial documents need to be retained for anywhere from 7 to 10 years
Outside of the fact that a business must have up-to-date records; a good retention program avoids documents getting lost and can save a lot of time and money.
Here are 3 powerful ways an ECM can help your business to stay on top of it's data.
- An ECM automatically backs up your data across many different devices, and let's employees go about their normal tasks – allowing the confidence that comes with knowing that your organization’s most valuable information is safe from loss due to unforeseen system crashes or other factors that could corrupt your system.
- An ECM becomes an integral part of your disaster recovery plan by transferring and backing up information from your site to a remote secure server. This enables you to quickly, safely, and seamlessly restore systems to full working capacity in the event of a system failure.
- An ECM helps organizations comply with the complex laws pertaining to the protection and preservation of electronic computer information. The information is organized for compliance and consistently maintained on a remote secure server.
Let us know how we can help you retain your documents and records. We have several different products and services that can be customized to fit your need.
At FileBankINC we're more than just a Content Management company, we customize all of our solutions with the needs of our customers. Our wide range of services means you can be assured that all your data, physical and virtual, connects seamlessly across your different systems. We are dedicated in bringing quality service with speed, accuracy, and with the highest level of security.