What Happens to an Organization's Sensitive Documents?
Documents typically range from various confidential correspondence with clients to items such as tax and health records, employee’s compensation and 401k benefits. Often sensitive information accumulates quickly and becomes misplaced if it’s not automated properly. It’s amazing to think that even in our advanced tech-driven world that companies are still using outdated paper based filing processes and storing data in unprotected cloud technology.
When lost records occur from either misfiled paper documents or information that has been lost in the cloud, the retrieval of these items becomes an arduous task, to say the least. These errors can become a huge financial burden on a company. Also, precious work time is wasted, and as the saying goes, time is money.
Enterprise Content Management (ECM)
Efficient information document retrieval is absolutely critical in any industry. Often times, companies need to have access to their records within seconds. This is exactly where it becomes smart to partner with an Enterprise Document Management (ECM) company. A company like this becomes a huge asset to an organization. An ECM company provides solutions in cloud control, systemizing, storing, retrieving, and by providing a high level of security. This enables administrators and customers alike with ease to access critical information on-demand.
Why Professionally Archive Your Documents?
A good ECM company is an important guide and helps to improve the overall business process. They provide their customers with the right technology and a user-friendly interface. However, underneath this it will have a sophisticated infrastructure to protect and locate documents quickly. An ECM consultant who is worth their weight in gold helps their clients to understand and know how to store and consolidate their information safely in the cloud.
Document Management Improves Production and Profit
In addition, another good reason to partner with an Enterprise Content Management Company is that they understand the various and complex local, state, and federal laws to ensure a company keeps up with their compliance regulations. There are certain laws that mandate hard copies are required to keep for a certain period of time. Therefore, any paper documents that need to be saved are also digitized in a secure database so that they are accessible. The paper documents are then boxed accordingly with barcodes for easy accessibility, when needed, in an offsite vault-like warehouse. Streamlining and securing documents contribute to the overall improvement in quality control, and adds more profit to an organization’s bottom line.
As always would love to hear your comments, and if you have any questions or concerns.
Also, Please let us know if FileBankINC can help you and your organization with our premier ECM solutions.