An effective enterprise content management (ECM) system is crucial for any organization to function well. All organizations deal with sensitive information, documents and records that are of great value to them and their customers. So setting up a robust ECM system is the need of today's business world. In order to succeed, an enterprise must invest in the deployment, and most importantly, in the management of a state-of-the-art ECM system. As organizations aim to improve resource productivity, advance information security, and reduce costs, on a daily basis, it has become very difficult for traditional, in-house (locally hosted) solutions to provide the assistance necessary to reach the desired goals.
However, with the existence of cloud, there has to be an advance way of meeting targets and ensuring scalability and future agility. Traditional in-house (locally hosted) Content Management (CM) If you want to see how an organization stores and organizes data, examine its content management (CM) system. You will come to see a host of methods and technologies, and various strategies, including web content management and digital asset management. In in-house CM systems, you store your sensitive information, documents, records, and data on your own network and servers. You will need to install hardware and software when implementing in-house ECM system. You can operate the CM system and customize it as per your need and desire. However, you will have to bear the cost and hassle of managing a locally-hosted system and database.
Inadequate hardware, inattentive IT support, and outdated software, have made in-house content management (CM) systems burdensome. Clunky interfaces, difficulty to set up shared areas, poor support for collaboration with external partners, limited remote access, and no mobile device support all contribute to making in-house CM systems restrictive and hard to use. Instead of developing, running, and managing a content management system on its own, your organization can deploy a system that uses cloud computing and the web.
FileBankINC CLOUD-BASED ECM (SAAS) Cloud-based ECM system allows you to develop and run your ECM system with cloud computing. With a cloud-based ECM, you can access everything through the web, be it sensitive information, documents, data or records. The process is simple: you log in, customize the system, and begin using it to access your documents and files.
In a FileBankINC cloud-based enterprise content management (ECM) system, the “cloud” part is the actual set of networks, services, software, hardware, storage and interfaces that assemble to deliver computing as a service. Cloud services include the delivery of software, infrastructure, and storage over the web – all on user demand. With a cloud based enterprise content management (ECM) system, you access data and sensitive information using a secure internet connection on your cloud provider’s server. The best part is that your data stays protected in the cloud.
A cloud-based ECM system is easy to deploy, low in cost, and reasonable in terms of capital investment. It offers a much higher level of security for confidential information.