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I'm sure you would agree that clarity in the way we communicate is becoming increasingly important. The world in which we live in now demands easy online access to information and ongoing communication with people.
However, there is too much-unsecured data that is vulnerable and this is where an Enterprise Content Management (ECM) saves time, money, and worry. Our IT department has a deep knowledge of machine learning, SaaS, SAP and understands how to provide protection against actual customer-concerns. We have been in business for almost 30 years, our clients include government agencies and banks, so safety is first protocol.
You may already be using one, but if you're not, here's an easy way to think about an ECM. It stores data, but it also archives them for upcoming retention and compliance. Since there are many regulations ranging from A to Z regarding how certain documents, records, and media need to be stored. ECM's intuitively share any relevant information in order to make decisions, across an entire enterprise, such as in operations, finance and HR.
Most teams are no longer tethered to a common location, they can be located in the different parts of the world, making communication even that much more important. With any organization, the devil is always in the details, and this saying is apparent in the world of content management. Most projects have an overall objective and there are certain action steps that need to be carried out to see it through completion.
How an internal message is communicated with a team is one of the biggest factors in a company's success. With an ECM in place no one has to go through the timely task of looking through multiple email threads and various documents scattered across a host of software applications. When information is in a single repository there is less room for oversight, and this leads to creating stronger teams.
Many studies have shown by an organization having an ECM solution communication improved among team members and more projects were completed on time and accurately. Everyone wins.
Any company culture would benefit from managing their important data from a central place with on-demand access.
If you happen to be in New Jersey or are visiting please let us know, we would love to give you a tour of our archival vault. FileBankINC has one of the largest storage vaults in the region.
Get a jump start on Risk Management. Compliance issues can threaten an organization's strategic growth, therefore keeping track of critical documents and records are very important.
At any point in time, a regulatory agency can demand to audit records. If a company is disorganized with their documents this could be a disaster for an organization's overall health. A compliance mishap could result in wasted time and massive revenue loss.
A good enterprise content management (ECM) system like JUMP TO DIGITAL can keep records compliant ready and if there is an audit all critical documents are updated and ready for review. Most organizations save time and money when they incorporate a solid ECM solution.
Are you protecting your information in the best way? From small businesses to large government agencies, the digital landscape is changing rapidly and it's hard for any organization to keep up without a solid system in place.
An Enterprise Content Management (ECM) is an excellent organizational tool that helps organizations in all industries to capture critical data, analyze, index, store, deliver, preserve, and increase profitability.
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Are you ready for 2018?
It's time to get a jump start on the year ahead and take control of your valuable content. January is a perfect time to look at what's needed.
Digital archiving will become even more important in 2018. Many organizations overlook their compliance and archiving needs when it's almost too late. But old paper systems need to be digitized to keep data current, accurate and safe. When you safeguard and have archiving strategies in place a company's growth improves.
For more information contact us at email@example.com
Enterprise Content Management (ECM) helps organizations small and large and in a variety of industries to capture critical data, analyze, index, store, deliver, preserve, and increase profitability. ECMs' can help companies gain a competitive advantage and overcome many operational challenges that are largely persistent in most organizations today, which cause them to lose market and revenue share.
We are living in a new type of work environment where many team members work remotely and are often feeling isolated from the rest of their team. Employees need a common repository to stay abreast of incoming information, as well as share files easily and securely.
Virtual and onsite teams can no longer rely on storing information mindlessly in various cloud platforms, and emailing confidential information in an un-secure environment, or randomly save documents and records on hard drives. The risk is too large, either information gets hacked or it's lost forever. Instead, organizations today need an ECM, which keeps everything in one secure repository.
In order to be current, businesses today require a safe, reliable, convenient and shared location that they can access in real time from anywhere in the world at any time of the day.
An ECM helps with the following operational issues:
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ECM's should be familiar to almost everyone
Organizations of all kinds should be very concerned and asking themselves are they in control of their information or is it controlling them. Data overwhelm is a real condition and many organizations are afflicted.
There are still many leaders and employees who are still unaware of the benefits of having an ECM.
So maybe it starts with a clearer exploratory question. Do you know what an enterprise content management can do for you?
If you ask someone to define “enterprise content management” (ECM), chances are you’ll get many different responses.
Clearly stated ECM technology like an enterprise search can help you find data quickly and precisely. It also has long-term document advantages such as for compliance, the data is managed and stored
ECM's over many areas, of document and record control as well as many more. ECM is not only about the technology but it provides strategies and methods that you can rely on for the lifetime of data.
So ask yourself where are you in your data journey? Are you using an ECM?
ECM's are becoming more and more important in the age of data. FIlebankINC's ECM’s are robust and secure. They provide the accessibility across a school district. The software ensures sensitive student information is secured and in following compliance regulations.
Data is a buzz word now for a reason. The amount of information, paper and digital, we are receiving and sending at any given time is exploding. The traditional ways of storing information no longer works. Technology keeps making leaps and bounds every day, but most business operations are not able to keep up with how their data is managed. As a result, they lose an important competitive edge with the businesses who are savvier with document management.
Government regulatory industries still require that certain documents are kept for their life cycle. And if any of these records are in paper format, they need to be stored and archived properly. Storage of these documents is paramount, but also the scanning of these documents so that they remain beyond their legal life cycle may be important for your business as well.
In order to be safe confidential documents should be stored off site to protect against loss, theft or fire. The traditional “office” has been disrupted by shared office space or some staff even working from home. Some businesses may not see the need for more physical space and will save money on rent. So what happens to the paper documents that still need to be kept?
The new office space offers challenges; it’s best to keep any documents off site at a storage facility. At FileBankINC our storage facility is climate controlled and highly secure. We archive for any regulatory due diligence. We also scan those documents that should be kept after their life cycle or destroy by shredding them. that require any type compliance shredding and offsite storage of paper records not only strengthens business retention processes but also improves security, accessibility and regulatory due diligence. The service is FileBox™ and it's an inventory for inactive paper files.
Offsite storage can help by:
With the right Enterprise Content Management (ECM) solutions, like at FileBankINC, you go paperless, simplify administration processes and reduce the cost of document management. We help you to organize, prepare for compliance issues, audits, shred, and secure your critical records in our climate controlled vault, while providing you with automated access. You and your organization will have more freedom to focus on your business and what you do best.
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Is your company prepared if a disaster were to strike? A disaster could mean many things, systems crash, theft, or a fire. What would you do if you lost critical information. Disasters can happen instantly and without warning. Many companies cannot handle a disaster because their data is not stored properly.
Disaster preparedness should be on the top of everyone's mind. You should have a reliable electronic system in place that can store, backup and manage your records and information. No one can guarantee that a security breach, human error, hardware failure, natural disasters, or other unforeseen factors won’t affect your companies’ critical systems. However, having an Enterprise Content Management ECM Solution protects all of your confidential and legal documents. An ECM greatly increases the odds that your platform and the software running on it won’t be compromised.
There are certain legal and government regulations that require businesses to retain a certain amount of information to meet government standards. For example a company has an obligation to archive records for the IRS. This means that your ledgers, receipts for expenses, and many other financial documents need to be retained for anywhere from 7 to 10 years
Outside of the fact that a business must have up-to-date records; a good retention program avoids documents getting lost and can save a lot of time and money.
Here are 3 powerful ways an ECM can help your business to stay on top of it's data.
Let us know how we can help you retain your documents and records. We have several different products and services that can be customized to fit your need.
At FileBankINC we're more than just a Content Management company, we customize all of our solutions with the needs of our customers. Our wide range of services means you can be assured that all your data, physical and virtual, connects seamlessly across your different systems. We are dedicated in bringing quality service with speed, accuracy, and with the highest level of security.
Industries must keep data for compliance and legal reasons, and now with electronic data the amount of information is insurmountable and overwhelming.
For brevity sake let's address Educational institutions, and their need to keep student records for the duration of a student's education. Some information, such as college transcripts, may be held for many years. Data is not only for record keeping, but with the information that schools now have on students lives and their studies, it can inform them on how to improve their educational programs.
However, on the other side of the coin, information like this poses a serious risk. If a social security number is leaked, a person's life can be destroyed in an instant from identity theft, for a company the threat is multiplied. In 2014, Target was the unfortunate victim of a massive cyber attack, nearly 70 million people's personal data and credit card information was stolen. Having the proper technology in place, like an advanced and cyber secure ECM could have thwarted such an attack.
In addition, depending on the legal requirements data must be held for a certain amount of time, after that date it must be destroyed. However, electronic data poses a new challenge and a significant problem if not addressed correctly. Many educational institutions are using Enterprise Content Management Solutions to improve their deletion issues. Duplication is a problem, but An ECM captures and organizes all of a student's information in one central repository.
There are many electronic data storage technologies out there, however, they are not all equal and not necessarily resistant to loss, or worse information being hacked. An ECM has highly encrypted technology, making it impossible for "back door" hackers to steal information.
Also there's always the problem of paper documents and records filed haphazardly. An ECM quality company will pick up and provide on-site archival storage in a vault-like setting, along with destruction services once the information is no longer needed for compliance issues. Archiving documents is more than just simply storing them, it's making sure that the compliance and the retention schedule is adhered to.
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