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FileBankINC

Ready to go Paperless

11/1/2016

1 Comment

 
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​Have you gone paperless yet? If not, what are you waiting for? You're already behind and your company is losing ground in the global marketplace. Your company's success is directly dependent upon its intelligence and data. Outsourcing your content management with a trusted Enterprise Content Management (ECM) company provides a competitive edge in your vertical. And, if you’re dealing with sensitive information that requires strict guidelines and security protocols, then you'll want to work with a trusted ECM provider who knows and understand the various shades of state and federal laws.
As you know, there are so many documents accumulated in the course of doing a transaction, it’s overwhelming. If your organization is not integrating a top-level solution, mismanagement of your data/documents can wreak havoc on your business goals.

By going paperless the right way you have a huge opportunity to locate the right information at your fingertips. Remember, your information/data is the core of your business intelligence, so it must be organized and you must have constant access. In order for your data to work optimally, it needs to be stored in cyberspace.

Data Management is a 21st Century Phenomenon
It's a fact. Any kind of business relies heavily on their internal data. For critical information, you don’t want it in paper form, it’s way too risky if you lose it. Having your data in a paper-less form means your company has more potential to meet ongoing demands. Organizations need to adapt to the idea of transitioning from paper to paperless. Outsourcing and storing information in an Enterprise Content Management (ECM) software system is the best way to go.
By using a reliable and trusted ECM solution, you're assured that your information is stored safely in the cloud. The ability to access and analyze data can improve business decisions, save money and increase ROI. However, data is only helpful if it's searchable. Also, a reliable data management system ensures that the data is cleaned of any errors. Without meeting these certain premises the data is not useful and not easily obtained, therefore:
  • Create appropriate security for your data. By using a document management company you're assured the data is encrypted for security reasons. This ensures sensitive information is kept safe and only those who need the data have access to it. As a result, this prevents it from being stolen or altered.
  • Additionally, document management systems help to avoid error. This is especially true when using document scanning systems. Your organization will be able to catch any errors with an intuitive and responsive scanning software in place. Internally, having this type of system will ensure more efficiency across the board.
We know first hand how a paperless environment propels an organization to stay current in a fast-paced and technology driven world. We've helped thousands of clients to go paperless with content management solutions in various businesses, law enforcement agencies, municipal government, K-12 schools and Higher Education.
What's your experience with managing data? We would love to know, feel free to comment.
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1 Comment
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2/21/2020 11:44:50 pm

Not having paper is good for the environment. My company has decided to go and use electronics a lot more. We do not use paper at our offices anymore. It is kind of weird that this is the case, but it is actually easier. We always use memos in our computers to sort out our things. I hope that the entire world adopts this kind of thinking, it will really help us save a lot of trees from getting cut.

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    Author

    Kelly Hadous
    Marketing Director
    ​at FileBankINC

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  • About Us
    • Mission
    • Testimonials
    • Contract Vehicles
  • Services
    • Document Scanning >
      • Large Format Scanning
      • Micro-Form Conversion
      • Book Scanning
    • Archiving >
      • Boxes and Files
      • Arts & Artifacts
    • Secure Shredding
    • Document Retention
    • Electronic Document Management System
    • Jump to Digital
  • Contact
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  • CARES Act Promotion
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    • V-Cabinet