With more and more information and remote workforces, today’s businesses need a common place from which they can share files easily and safely. Virtual and onsite teams can no longer rely on storing information mindlessly in the cloud, and simply emailing attachments, or saving documents and records in random files on computer hard drives. Instead, they need a reliable, convenient and shared location that they can access from anywhere.
With so much internal and confidential information to process, businesses need to constantly grant access to others to make changes and track content. Teams can no longer rely on past systems and simple document project management platforms to track all the different versions. With operational and compliance issues that change daily, teams need to be kept up to speed with more intuitive document ECM solutions that follow these changes and allow appropriate users to know when a document has been altered.
With so many team members working on a variety of projects, teams today need a Enterprise Document Management System that allows them to communicate with one another in real time. While communicating over email still serves organizations, however, if companies want to be competitive they need to be up to date and adopt strategies and tools that allow both group communication and one-on-one conversations to function across an entire project, so they can keep track of all the data.
There are many organizations that are subject to compliance regulations that must demonstrate adherence to information management requirements. Files are required by law to be stored for a certain amount of time before they are deleted or destroyed.
These are just a few reasons why enterprise content management (ECM) solutions has become an integral part in a company's strategy for success.