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FileBankINC

Your Data has a lifespan

4/24/2017

6 Comments

 
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FileBankINC HQ in Oakland, New Jersey
Industries must keep data for compliance and legal reasons, and now with electronic data the amount of information is insurmountable and overwhelming. 

For brevity sake let's address Educational institutions, and their need to keep student records for the duration of a student's education. Some information, such as college transcripts, may be held for many years. Data is not only for record keeping, but with the information that schools now have on students lives and their studies, it can inform them on how to improve their educational programs.

However, on the other side of the coin, information like this poses a serious risk. If a social security number is leaked, a person's life can be destroyed in an instant from identity theft, for a company the threat is multiplied. In 2014, Target was the unfortunate victim of a massive cyber attack, nearly 70 million people's personal data and credit card information was stolen. Having the proper technology in place, like an advanced and cyber secure ECM could have thwarted such an attack. 


In addition, depending on the legal requirements data must be held for a certain amount of time, after that date it must be destroyed. However, electronic data poses a new challenge and a significant problem if not addressed correctly. Many educational institutions are using Enterprise Content Management Solutions to improve their deletion issues. Duplication is a problem, but An ECM captures and organizes all of a student's information in one central repository. 

There are many electronic data storage technologies out there, however, they are not all equal and not necessarily resistant to loss, or worse information being hacked. An ECM has highly encrypted technology, making it impossible for "back door" hackers to steal information. 

Also there's always the problem of paper documents and records filed haphazardly
. An ECM quality company will pick up and provide on-site archival storage in a vault-like setting, along with destruction services once the information is no longer needed for compliance issues. Archiving documents is more than just simply storing them, it's making sure that the compliance and the retention schedule is adhered to. 

We would love to help you with your data needs or simply answer a question.

Please feel free to share this article and we would love to read your comments below.
6 Comments
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5/3/2018 03:35:29 am

As everything has a life span, data also has a life span. In this blog we will read about the life span of data which is used in different writing and other projects. This is a best blog just to know the importance of data. I am really impressed by this blog.

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5/23/2018 11:41:30 am

Industrial and businessman keep their important data in bank for security, they have to pay a lot to keep their data secure. I just love your quote '' your data has a lifespan'' Your all future depends on your data. If your data revealed then you've to bear loss.

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7/26/2018 12:37:04 am

A link of the file bank in which you can get the ECM services from this area. With the link of you can enjoy the art services from this session and can enjoy the new solutions in the meaningful way.

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7/26/2018 11:58:27 pm

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8/19/2018 02:44:15 am

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9/9/2018 07:25:29 am

Yeah that is true now hand written documents are vanishing and data can be strore in computer so that you can't lose it at all. This is legal now to computerizes all information of companies.

Reply



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    Kelly Hadous
    Marketing Director
    ​at FileBankINC

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  • About Us
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