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Doc-in-the-Box is FileBank’s monthly document scanning subscription. Walk before you run: start with the records you need today, then choose how many boxes to send each month. We scan every page into TotalAccess, where your team can search and download records instantly. We securely shred the originals, or you can have them returned or stored in The Vault®.
Pick the number of boxes you want scanned each month.
We send you banker-size boxes to fill with your documents, holding 2000-2400 pages. Already have them in banker boxes? Send us those.
Send your boxes to our secure facility in Oakland, New Jersey.
Every page is scanned, indexed and made text-searchable.
We securely shred them, or we can return them or store them in The Vault® for an added fee.
Plans start at $149 per box, with discounts for larger monthly plans.
Boxes per month
Cost Effective
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Up to 25
Index Fields Sent
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1–3
Monthly Users
Boxes per month
Great Value
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Up to 75
Index Fields Sent
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4–10
Monthly Users
Boxes per month
Built for scale
100+
Index Fields Sent
11+
Monthly Users
Big scanning projects can be hard to get approved. Doc-in-the-Box replaces one large upfront cost with a smaller, predictable monthly cost. We scan your backlog steadily, box by box, until it’s done. Your team has digital access to scanned records from the first month. It’s a practical fit for municipalities, school districts and other organizations that work within annual budgets.
Scanned files go straight into TotalAccess, FileBank’s secure document management system. Every page is OCR’d, so you can search by index fields or by any word in the document. Your plan includes up to 25, 75 or 100+ index fields, such as name, date or account number, shared across all your document types.
If you’d rather keep the files on your own system, we can deliver them by secure SFTP instead.
Secure shredding is included with every plan. Once your boxes are scanned, we shred the originals with documented chain of custody. For an additional cost, we can return your documents or store them in The Vault®, our access-controlled records facility, where boxes can be tracked against retention dates. Learn more about physical document storage and retention and secure shredding.
Doc-in-the-Box helps you get started on your document digitization project without a large upfront investment, so you can scan steadily on a budget you can plan for. Tell us how many boxes you have, and we’ll call you with a quote.
Starter covers 10–25 boxes per month, Professional covers 26–100, and Enterprise covers 100 or more. Your plan is an annual box allotment, so you can send more one month and fewer the next. If you renew, any unused boxes carry into the next year.
You ship your boxes to our Oakland, New Jersey facility by USPS or another major carrier. Sending a larger volume? We’ll arrange a pickup and work out the most cost-effective way to get your boxes to us.
No. FileBank handles prep, including removing staples, clips and binders. Leave documents as they are, since staples help us keep related pages together. If a box needs heavy prep, we’ll let you know before any additional charge.
Index fields are the details we tag on each document, such as name, date or account number, so you can search for records quickly. Your plan sets the total number of fields across all your document types. Some document types use only a few, and many fields are shared between types.
Boxes are added to our production queue when they arrive, and we’ll let you know when to expect your files in TotalAccess. Need it sooner? Rush service is available for an added fee.
Yes, if your originals are stored in The Vault®. You can request a single document or a full box. Shredded originals can’t be recovered, but the scanned copy remains in TotalAccess.
After the first 12 months, you can keep using TotalAccess for an ongoing fee.
Yes. Doc-in-the-Box is available nationwide.