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FileBank converts paper records, blueprints, maps, microfilm and photos into secure, searchable digital files. Every page is OCR’d, tagged with the metadata you choose and delivered into FileBank TotalAccess, where your team can search, view and download it instantly. Scan everything at once, scan on demand from your stored boxes, scan in your own office or mail your boxes to us.
Have film or video? See how we safely handle film and video digitization, along with storage in our secure, climate-controlled film vault.
Paper records slow operations, increase storage costs and create security vulnerabilities. FileBank converts them into secure digital assets that improve accessibility, enhance compliance and reduce costs.
Physical files are transformed into high-quality digital formats, checked image by image for clarity.
Optical Character Recognition (OCR) makes the words inside every page searchable, not just the file name.
Our team indexes every document with the fields you choose, by hand, automatically or with AI assistance, for quick retrieval and streamlined workflows.
Records are organized in a way that aligns with your existing systems.
We output files in the format best suited for your operational needs.
Scanned files are stored in TotalAccess, a secure digital environment with instant access, alongside your stored boxes.
Rigorous chain-of-custody protocols maintain confidentiality from pickup to delivery.
Oversized documents need more than an office scanner. We scan blueprints, engineering drawings, maps and other large sheets at 200 to 1,200 DPI, so fine lines and handwritten notes stay legible.
FileBank ensures accuracy for technical drawings, maps and engineering documents. Digitize large materials without compromising quality or detail, outputting files in the format best suited for your operational needs.
Large-format files are indexed just like standard documents, so you can find a drawing by project, address or sheet number. We can also store originals in our secure, climate-controlled facility. If requested, we’ll ship them back to you when needed.
Convert a full archive in one project and clear out storage rooms and file cabinets.
Keep your boxes in The Vault and have us scan only what you need when you need it, whether that’s a whole box, a single document or a set of documents from a stored box.
For ongoing paperwork, FileBank sets your office up with Kodak Alaris scanners so your staff can scan new documents straight into TotalAccess. As a Kodak Alaris Authorized Reseller, we supply and support the equipment. See Jump-to-Digital.
Ship it to us! With a Doc-in-the-Box subscription, available nationwide, you pack your documents, ship them to us, and we scan everything into TotalAccess and securely shred the originals. Plans start at 10–25 boxes per month for a low monthly subscription.
Already have a document management system? FileBank can serve as your scanning service bureau. We scan, index and quality-check your records, then deliver the files to load into your own system, as an export from TotalAccess, by secure SFTP or on an external hard drive, depending on volume. Scanning clients also get one TotalAccess user free for 12 months, so you can see how it compares to what you use today.
Your records are managed with strict confidentiality, ensuring compliance with privacy regulations. They stay in FileBank’s hands from pickup to delivery, with documented chain of custody at every step. Paper is scanned and stored in our access-controlled facility in Oakland, NJ, which meets NARA 36 CFR 1234 records storage standards. Digital files in TotalAccess are protected by two-factor login and role-based permissions, and every view and download is logged.
In the Northeast, we visit your location to review your records. Anywhere else, we review your needs virtually or over the phone.
Our team packs and transports your boxes with documented chain of custody, or you ship them to us with a Doc-in-the-Box subscription.
We prepare each document and scan it on OPEX and Kodak Alaris production scanners, checking every image for clarity.
Every page is made text-searchable and indexed with the fields you choose.
Your files appear in TotalAccess, where you can search, view and download them.
We handle everything from standard documents to complex, oversized materials with unmatched accuracy and care, including large-format and blueprint scanning that many scanning vendors don’t offer.
Our efficient processes reduce overhead costs while enhancing accessibility and security.
We scan about 500 boxes a month, and digitized files can be accessed instantly, eliminating time spent searching through physical archives.
Four decades managing records for schools, municipalities, healthcare providers and businesses.
One partner to scan, store and securely destroy your records.
We supply and support the Kodak Alaris scanners we set up in your office.
Every industry keeps records under its own rules. We scan to each standard, from FERPA and HIPAA to OPRA and SEC retention, and deliver searchable files into TotalAccess.
See all industries we servePartnering with FileBank means more than just digitizing records. It’s a comprehensive transformation designed to streamline and secure your most valuable data. Following a free evaluation, we’ll recommend the right approach, whether that’s scanning everything, scanning on demand, setting up Jump-to-Digital or starting a Doc-in-the-Box subscription.
Yes. We create custom file structures that align with your existing systems, so your team can find records the way they already work.
Scanned files are delivered into FileBank TotalAccess, where your team can search, view and download them anytime.
We output files in the format best suited for your operational needs. PDF, PDF/A, TIFF and JPEG. Files can be downloaded from TotalAccess in these formats.
It depends on the size of your project and our current production queue. We scan about 500 boxes a month, and rush service is available. We’ll give you a timeline with your free estimate.
Yes. Doc-in-the-Box is available nationwide. Ship your boxes to us, and we scan everything into TotalAccess.
Every project is different, so we give you a free estimate, on-site in the Northeast or virtually anywhere else. For smaller, ongoing needs, Doc-in-the-Box plans start at 10–25 boxes per month for a low monthly subscription.